Hiring: Operations and Administration Coordinator
Gray’s is a boutique auction house in Cleveland, Ohio. We’re a team driven by curiosity, creativity, and a genuine passion for history and art. Our commitment to sustainability integrates seamlessly with our business model, encouraging the rehoming of treasures and promoting a greener planet. Every day is an adventure in preserving history and digging into curiosities.
This team member will coordinate all aspects of online and offline auction tasks and operations including administration, moving, preparing, un-packing & packing, and shipping or delivery of all items for auction, before, during and after each auction. They will assist CEO directly.
Hours: Tuesday – Friday, 9am – 5pm (one Monday and Saturday required once a month)
Rate: $20 per hour
Pay schedule: Bi-weekly'
Duties and Responsibilities include the following. Other duties may be assigned.
Coordinates all aspects of auction operations as directed.
Assists CEO with all aspects of auction house operations as needed
Assists photographer with moving pieces in and out of studio, setting up box lot shots and any other duties as needed
Checks accuracy of all invoices, receipts, RTO (Return to Owner) forms and clearing copy paperwork before releasing auction lots to buyer/consignor.
Packs and wraps sold lots and RTOs for appropriate shipment on an as needed basis.
Assists with setting the auction floor for preview, and setting up computers, phones and projector for auction day.
Monitors the auction floor, and assists buyers during preview days. Primary responsibility is securing all lots from thefts or accidents.
Assists with driving van to and from pick-ups/deliveries if needed, and assists with packing/unpacking and moving items.
Adheres to all company policies and procedures paying special attention to health and safety procedures.
Performs assigned duties in appropriate clothing for auction house activities, dresses in business casual attire on auction days and preview days.
Maintains cleanliness of auction house, and company van, in accordance with all Public Health recommendations and regulations.
Performs other related duties as assigned.
Skills:
Prior auction house experience preferred
Microsoft Office, particularly Excel, Word and Outlook
Adobe Creative Suite
Oral Communication Skills
Written Communication Skills
Reading Skills
Customer Relations
Organization
Professionalism
Time Management
Ability to lift up to 50 pounds safely
Common sense ability to follow through tasks to completion
Education/Experience:
College preferred. Minimum requirement high school diploma or equivalent; prior auction and retail experience helpful.
Certifications/Licenses:
Valid Class "A", "B" or "C" Drivers License - Must meet insurance underwriting requirements
Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Language Ability:
Excellent knowledge of English, spoken and written with strong reading skills, the ability to write and analyze, read professional journals, understand technical procedures, or governmental regulations; ability to write reports, and business correspondence; ability to communicate clearly and professionally, and to present information and respond to questions from owners, managers, clients, customers, and the general public.
Math Ability:
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals; ability to measure in imperial and metric units.
Reasoning Ability:
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists; ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Computer Skills:
To perform this job successfully, an individual should have knowledge of Microsoft Word to create signs and letters, to create presentations using Powerpoint, and spreadsheets using Excel; Proficiency with Microsoft Office and Outlook e-mail; Knowledge of Adobe Creative Suite would also be useful but not essential; Be a quick learner and to learn other software as needed.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
The noise level in the work environment is usually quiet to moderate.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Specific vision abilities required by this job include close vision, distance vision and depth perception. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; sit; lift objects & use hands; is occasionally required to reach with hands and arms; climb or balance; stoop, kneel, or crouch.